A concept built for Side Launch by Cilantric · not your live system · sample data, yours to keep
Kevin Paterson · Sales OpsKP

Jan 1 exclusive wholesaler · Apr 1 direct delivery · one board for every channel

Ontario handed you a ~23% wholesale margin — and tripled the invoices you raise to earn it. Same team.

Under the 2026 reform you stop being one line to the LCBO and start invoicing every channel yourself — LCBO wholesale, Costco, grocery, licensees, DTC. More margin, but the PO-and-invoice load multiplies on the exact team you have now. Here's what one screen could do instead: every wholesale order from PO to paid, invoices raised the moment a delivery confirms, and a reconciliation watch that catches a short-paid LCBO remittance before it quietly eats the margin. Sample data below.

~23%
Wholesale margin (new LCBO model)
3.1×
Invoices vs 2025 · same headcount
5
Sales channels to reconcile
$312k
Order-to-invoice in pipeline

Wholesale order board

Collingwood-scoped pilot · sorted by stage
Account / ChannelOrderValueStageInvoice
🚚LCBO Wholesaledirect delivery · 4 stores GTAWO-4471$18,240DeliveringOn delivery
🛒Costco Ontarioclub pack · palletizedWO-4468$41,600PickingScheduled
🏪Grocery — LoblawReal Canadian · 6 storesWO-4462$12,880Remit mismatchShort-paid
🍴Licensee — accountsbars/restaurants · CollingwoodWO-4459$6,540ShippedRaised
📦DTC — Shopifyonline + RTD spiritsWO-4455$3,210DeliveredPaid
🍺Taproom / on-site200 Mountain RdWO-4451$2,090DeliveredPaid

WO-4471 · LCBO Wholesale

order-to-invoice
$18,240 · core range + Wheat
PO received & confirmed
14 Jul · auto-parsed from LCBO wholesale portal
Allocated & palletized
18 Jul · stock reserved against channel
Delivery docs generated
Packing slip + BOL per store — auto-built
Out for direct delivery
4 stores · invoice releases on delivery confirmation
Delivered & confirmed
est. 24 Jul · POD captured per store
Invoiced & reconciled
matched to LCBO remittance · auto-flag if short

Watch

auto-flagged
!
Remittance short — WO-4462
$1,140 gap between invoiced and LCBO remittance. Dispute before the window closes.
▲
Invoice held — WO-4471
Held until delivery confirms, so you never bill against undelivered stock.
✓
4 invoices auto-raised today
Licensee + DTC, the moment each delivery confirmed — no manual entry.
Why this exists: the reform is the whole pitch. Jan 1 you became your own wholesaler; Apr 1 you deliver direct. The margin went up ~23%, but so did the number of accounts you invoice and reconcile — that's a Labatt-sized order book landing on a Collingwood-sized team in one year. This board doesn't change how you brew; it takes the wholesale order from PO to paid in one pass, raises the invoice the second a delivery confirms, and catches a short LCBO remittance before it eats the margin quietly. The point: keep the whole margin bump without adding a hire to chase paper. Sample data shown — a real build wires to your actual orders and channel feeds (and your brewery ERP, if you run Ekos/Ollie).